Documentation of Disabilities
Students who are seeking accommodations and services on the basis of a disability are required to submit documentation of their disability to the Disability Counselors. The Disability Counselors are responsible for determining the acceptability of documentation, and reserves the right to require additional information. The Disability Counselors maintains the right to reject documentation that does not verify a student’s disability or justify the need for reasonable accommodations and also maintain the option of seeking a second, professional opinion regarding documentation presented to verify disabilities.
Generally, documentation costs are borne by the student, as are costs of obtaining additional documentation. All documentation of disabilities is received and held solely by counselors and treated as confidential. Generally, no documentation information is released to anyone without the student’s informed and written consent.
A written report must be submitted by a qualified provider that clearly diagnoses a disability and/or records showing the history of a disability. Medical doctors, psychiatrists, psychologists, counselors and school psychologists are among the professionals who routinely evaluate, diagnose and treat disabilities. The report must include the following:
• Clearly stated diagnosis and name/title of evaluator
• Defined level of functioning and any limitations
• Supporting documentation (i.e. test data, history, observation, etc.)
• Current treatment, medication, letter/report (1-3 years), dated and signed
Disability Counselors can assist individuals and professionals if there are questions regarding documentation requirements.